4 messages:

1)_____

Date: Thu, 27 May 1999 18:13:39 -0400
From: "Dawson, Julie" <julie.dawson@PTSEM.EDU>
Subject: Re: Binding incomplete (Jana Comerford)

After all efforts to locate the missing issue(s) via vendor (2-3 claims at 6
week intervals), publisher (2-3 claims), ILL, and exchange lists are
exhausted, we wait about 6 months before binding incomplete.  The missing
issues are noted on the inside cover and also in the OPAC record.  If we
have a microfilm copy of the missing issue(s) , a note is added directing
the patron to see the microfilm no. and we do not try to get a hard copy.

Julie Eng Dawson
Systems/Technical Services Librarian
Princeton Theological Seminary
Phone:  609-497-7944
    Fax:  609-497-1826

2)_____

Date: Fri, 28 May 1999 11:37:26 -0400
From: Bernadette Jones <bjones@SMCVT.EDU>
Subject: Re: Binding incomplete

We bind only when complete.  If the issues are flat-backed, I put a call #
on each issue and a sticker that says Shelve with Bound Periodicals.  For
magazines, I insert plastic "no punch magazine holders" and store in a
3-ring binder that has clear plastic pockets on front and spine.  I can then
label the contents.  When the volume is completed and bound, I remove the
labels, and the binder and holders can be reused.

Bernadette Jones
Periodicals Department
Saint Michael's College
Library & Information Services
Winooski Park
Colchester, VT  05439

e-mail: bjones@smcvt.edu
Phone: 802-654-2404

3)_____

Date: Fri, 28 May 1999 10:35:14 -0600
From: John Lucas <jlucas@ROWLAND.UMSMED.EDU>
Subject: Re: Binding incomplete (Angela Piercy)

For Sherry AND all:

We do not BIND incomplete volumes. (with a couple of exceptions)

We have them on shelves in Tech Svcs where we keep them by year, then
alphabetical.  Our online catalog shows that the volume is in
incompletes(1970 ==>), and most of the time (recent years) shows the
issues we have.  Reference calls up first when our patron asks about it,
we double check to locate the item before the person comes upstairs.
They borrow long enougth to make the copy and return it to us.

We try the usual sources, Claiming repeatedly , BackMed, Backfile
dealers and if unable to locate it remains on our shelves until we
find the issue. I periodically will relist with dealers after holding
off for a few years (you never know what they get).
I may soon have to go back and evaluate our 1900 <==>1970's with the
possibility of discarding them

Sometimes we find that a supplement  was published and sponsored
by drug company or other company and was
ONLY FOR A CERTAIN CATAGORY OF SUBSCRIBER
(physician or researcher, never for an institution)
If there is no way that we will ever get that issue I
will create a page insert indicating that the volume was bound
without it and why. This gets one less volume of these shelves and
makes it available to our patron.

When we discover that WE GOOFED when we had the volume bound,
It goes back to have the issue added.

John Lucas

Serials Librarian
University of Mississippi Medical Center
2500 North State St
Jackson, MS 39216-4505

(PH) (601) 984-1277

4)_____

Date: Fri, 28 May 1999 11:59:58 -0400
From: David Goodman <dgoodman@PRINCETON.EDU>
Subject: Re: Binding incomplete (4 messages)

Generally, we bind in a temporary binding immediately without waiting for
replacement. When the replacement comes, then we bind normally. In the
meantime the vol. is unmistakably visible on the shelf as a problem, and
additional issues do not get lost.
The exception is for titles which we suspect we will never be able to
complete, and we just bind them normally right away. Most of them are
exchanges, 3rd world items, etc., and are marked on the flat file: can't
claim, since the problems with these tend to recur. The nature of our
collection is such that we have a many like this.

David Goodman
Biology Librarian, Princeton University Library
dgoodman@princeton.edu         http://www.princeton.edu/~biolib/
phone: 609-258-3235            fax: 609-258-2627