Re: Cancellation public display note Lynn Cote 02 Feb 2005 14:58 UTC
Mykie, Until 2 years ago when we began converting from print to electronic we used one standard cancellation note. For our cancelled journals (received in multiple formats -- print, fiche, film) we added the note *Subscription cancelled*. Since our holdings record stated inclusive holdings we assumed that our Public Service staff and patrons would know that the subscription was cancelled effective with the last volume noted in the holdings. Since we've never received requests to further qualify this note (which we've used since the early '90s) I assume that it has been adequate. We continue to use this note for all journals that have been cancelled (no continuing subscription in any format). With the conversion of thousands of titles from print to electronic however, we began using the note: *Print subscription cancelled* as a way to tell our patrons that we still provide access to that publication in another format and to look further when they see closed holdings with this cancellation note. In our case when this note is used, the *print* has always been converted to online access. When we began using this particular public note an explanatory note was sent to our Public Service/Regional Campus Libraries staff explaining the purpose/rationale for this particular change. The note you use certainly provides concise cancellation information *at a glance*. For us, the only drawback I can see with using the year (Cancelled for 2005) would be if holdings were closed with any vols./yrs. other than 2004 which could happen for numerous reasons -- unserviced or lapsed subscriptions, or subscription *behind* publication schedule. Would the patron look further for explicit holdings information once s/he saw the cancellation year, or would s/he automatically assume that if the title was cancelled for 2005 you would have material through 2004? Perhaps the year could be used when no gap exists. I'm always looking for more meaningful public notes to use and am certainly interested in seeing what notes other folks have used. --Lynn Lynn K. Cote Serials Cataloger/Serials Receipt Coordinator Collections Services, U-2005 University of Connecticut Homer Babbidge Library 369 Fairfield Rd. Storrs, CT 06269-2005 ph. (860)486-6495 fax (860)486-6493 -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Mykie Howard Sent: Tuesday, February 01, 2005 4:50 PM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] Cancellation public display note Hi, I'm interested in hearing what phrases others use to let patrons know that a title has been cancelled when they're searching in the OPAC. One example is "Cancelled for 2005." Thanks, Mykie ************************************* Mykie Howard, MSLS Serials Acquisitions Librarian National Agricultural Library 10301 Baltimore Avenue Beltsville, MD 20705 Phone: 301-504-5210 Fax: 301-504-5243 E-mail: mhoward@nal.usda.gov *************************************