Statistics Question (2 messages) SERIALST Moderator 02 Jun 2005 02:35 UTC
2 messages: (1)------------------ Date: Wed, 1 Jun 2005 16:12:21 -0500 From: "Pennington, Buddy D." <penningtonb@umkc.edu> Subject: RE: [SERIALST] Statistics Question It depends on what you need to report out, but we count a couple of things here: 1. The number of subscriptions, which we base on our order records. We use fund codes to identify the paid titles vs. gift titles, etc. Our status codes indicate whether the subscription is current or not. We also use a subject code to group titles by our academic departments. 2. Periodical bibliographic volumes. We code the item records to indicate how many volumes in that item. So, for example, if the bound volume contains published volumes then we code that as a three. If the bound volume is a partial, it is not given the code. We can then use the item record "create" date and the numbers to determine how many volumes were added for a time period. Whatever you decide to do, I recommend using your ILS as much as you can. And fixed fields tend to work better than your internal note fields. Explore the reporting and data extraction capabilities within your ILS. Avoid manual statistics if you possibly can. I can tell you from experience as our periodical bibliographic volume counts were previously done by counting the binding pullslips and that was a mess! Good luck!! Buddy Pennington Serial Acquisitions Librarian UMKC - University Libraries 800 E. 51st Street Kansas City, MO 64110 816-235-1548 816-333-5584 (fax) penningtonb@umkc.edu UMKC University Libraries: Connecting Learners to the World of Knowledge www.umkc.edu/lib -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of SERIALST Moderator Sent: Wednesday, June 01, 2005 3:45 PM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] Statistics Question Date: Wed, 1 Jun 2005 13:25:16 -0700 From: Joseph Nicholson <jnicholson@touro.edu> Subject: Statistics Question Hello all, I am wondering about how different people approach statistics with their serials collections. Do you count the number of titles you have on the shelf and break it down by archived and current subscriptions? I've also heard that some people might count the individual volumes. I haven't done statistics before so I'm wondering what is the best way to do things. Any suggestions would be great! Thanks! Joseph M. Nicholson, MLIS Assistant Librarian Touro University-California Library 1310 Johnson Lane Vallejo, CA 94592 Phone: (707) 638-5317 Fax: (707) 638-5330 (2)------------------- Date: Wed, 01 Jun 2005 17:11:53 -0700 From: Carol Morse <MorsCa@wwc.edu> Subject: Re: [SERIALST] Statistics Question We count whatever we are obligated to for our library director's reports. Usually, no. of current subscriptions: some want total, some want unique, so we have to de-dupe the print/fiche/electronic titles. No. of new titles added that year. No. of volumes added to the collection that year. (We keep a tally sheet all year to be able to know). No. of pieces of microform (we keep a tally sheet as each shipment comes in). Some want volumes of microform, arbitrarily counted as: 10 pieces of fiche or 1 reel equals one vol. Hope this helps, Carol Morse ******************************************** Address: Walla Walla College Library Periodicals Dept. 104 S. College Ave. College Place, WA 99324-1159 Carol Morse Serials Librarian morsca@wwc.edu 509) 527-2684; fax 509) 527-2001 *********************************************