Re: Some Questions on MARC Holdings Format Pennington, Buddy D. 25 Oct 2005 15:07 UTC
Hi Jeanne, Below are my answers to your questions. Note that there is MFHD and then there is how your ILS system implements MFHD. We use Innovative at UMKC so I don't know the specifics on how Sirsi implements MFHD. Regarding the limited retention holdings. The MFHD 008 field (character positions 12,13-15) allow you to encode retention information that can then enable the ILS system to generate a public note (in theory). If your ILS system doesn't support this then I would put it in an 866 field. The microfilm 1929-2000 is a different matter. You can use an 866 or do an 853/863 for just the years and use a public note to indicate microfilm format. I would just say that whatever you decide to do, be consistent. On to your second question, would you mind sending out an actual 853/863 example where you have older holdings and the currently received holdings? I would say simply combine them into a single 853/863 but I would like to see what you actually have to make sure I'm not screwing things up! Buddy Pennington Serial Acquisitions Librarian UMKC - University Libraries 800 E. 51st Street Kansas City, MO 64110 816-235-1548 816-333-5584 (fax) penningtonb@umkc.edu UMKC University Libraries: Connecting Learners to the World of Knowledge www.umkc.edu/lib -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Hebard, Jeanne Sent: Tuesday, October 25, 2005 8:40 AM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] Some Questions on MARC Holdings Format At my library we are converting our serial records to MARC Holdings format. I basically just started with turning on the MARC Holdings in our Sirsi serials module. Now I am beginning to enter some notes and adding the complete holding information. I am having a few questions as I continue this process and hope that someone can help me. My first question pertains to limited retention statements, for instance "Retained for 2 years plus current in print", and other format statements, for instance "microfilm 1929-2000". In what field should I be placing this information? Would these both be considered textual holdings (866 field) or are they part of a location statement (852 field) or are they something else entirely? I want these statements to be visible to the public. The second question pertains to adding previous holdings. For instance, I have turned on the MARC Holdings since January 2005. The MARC holdings are working fine, but now I want to add the entire holdings including the holdings in the library prior to MARC holdings being turned on. I have been adding an 863 which shows our previous holdings. I would enter a subfield 81.1, followed by a subfield "a" with the starting volume and year of our holdings. I then renumber all the previously recorded 863s to follow in order. First, is this the correct way to do this and second is there a proper format? Should this first 863 reflect a closed holding statement such as 1969-2004, and the new MARC Holdings will show everything going forward? Or should the statement be open-ended as we are still receiving this title such as 1969-. A comma will separate the old holdings from the new MARC Holdings but I'm not sure which is correct or if it doesn't matter, which will be clearer to patrons. I hope these questions make sense. Any help that you can provide is greatly appreciated. Thanks, Jeanne Hebard Electronic Resources/Serials Librarian Horn Library, Babson College jhebard@babson.edu 781-239-6405