Email list hosting service & mailing list manager

Tracing series LIBRLV@EMUVM1.BITNET 12 Dec 1990 16:42 UTC

 Thomas Sanders at Auburn has enquired about tracing series and written pro-

 At Emory, we have had to develop increasingly specific written procedures to
 accomodate the needs of our system (DOBIS).

 In the past, our practice was to class together and analyze (i.e. also make
 individual catalog records for the monograph title) series if that how LC
 handled that series, trace the series and class it separately if that was LC
 practice, or not trace it all if LC didn't.

 However, DOBIS, picks up all series from all series fields, including 490 0,
 so for all intents and purposes, we now trace all series. We also now class
 practically all monographic series separately, and only in extremely rare
 cases set up a classed together and analyzed series. (This latter change also
 is a result of DOBIS which is unable to link one physical item with more than
 1 bibliographic record.)

 We maintain a local Series Authority File (still manual at this point). Cata-
 logers first check it to see if the series has already been established. If
 the series is not found, they then check the series in the Name Authority File
 via OCLC. They also check our local Serials Catalog to be sure the series had
 not already been established as classed together. (Classed together series
 were not originally included in our Series Authority File).

 In brief, if the series is new to the library and has been located in the NAF,
 that form is used and a record is added to our Series Authority File. If the
 series is not found in the NAF, the cataloger establishes it for our SAF in
 AACR2 form. All 490 0 coding is changed to 440 with the correct filing indi-
 cator. We have other editing instructions relating to deleting "half-title,"
 "His", etc. from older records, converting 400 series to 490 1 plus 800 fields,
 modifying 490 1 series with corresponding 810 or 811 fields to 490 1 with
 830 fields, etc. The basic principle is to follow AACR2 rules.

 The series work is definitely more complex because of the fact that cataloging
 rules have changed over the years coupled with our own system's mechanisms.

 Linda Visk
 Head, Serials Control Dept.,
 General Libraries, Emory University, Atlanta GA 30322
 (404) 727-0121  Bitnet: LIBRLV@EMUVM1