Re: Check-in of annual cumulations (4 messages) Birdie MacLennan 24 Jan 1997 22:49 UTC
4 messages, 97 lines: (1)--------------------------- Date: Fri, 24 Jan 1997 16:26:09 EST From: Kamala Narayanan <NARAYANA@QUCDN.QUEENSU.CA> Subject: Re: Check-in of annual cumulations At our library, we are on the NOTIS system. We use one bibliographic record for such titles as much as possible. Our system also allows us to check in on one order record. Such order records have divisions created to accomodate the various frequencies. We have no problems with titles such as Engineering index or Reader's guide etc. Mrs. Kamala S.Narayanan Userid:narayana@qucdn.queensu.ca Serials Librarian Phone :(613) 545-6000 ext 4540 Mackintosh Corry Hall Fax :(613) 545-6819 Library, Acquisitions/Serials Queen's University,Kingston. Ontario K7L 5C4 Canada (2)--------------------------- Date: Fri, 24 Jan 1997 16:30:27 -0400 From: Stephen Clark <sdclar@MAIL.SWEM.WM.EDU> Subject: Re: Check-in of annual cumulations At the College of William and Mary, we use the SIRSI database for serials control. Annual cumulations are usually checked in on their own separate bib. and check-in records which are in our "shadow" catalog. Tech. Services folks have access to the shadow catalog, while the public does not. After checking in the cum., the issues are sent to our Serials Database Maintenance Unit, where holdings are edited to reflect the addition of the cumulation, and display of the numbered issues which are cumulated is removed. Having a separate bib. record for the annual cumulation is handy since we can attach specific notes to that particular record and when we do claiming, the claim notices come up specifically listing the annual cumulation, so that the vendor knows exactly what we are claiming. We also do this for microforms, where the check in of the microform is carried out in the shadow catalog, then the holdings are added to the holdings of the paper bib. record. That way, the enquirer only has to look at one record to see all of our holdings. Stephen D. Clark phone: 757-221-3107 Acquisitions Librarian fax: 757-221-2635 College of William and Mary e-mail: sdclar@mail.swem.wm.edu Earl Gregg Swem Library P.O. Box 8794 Williamsburg, VA 23187-8794 (3)--------------------------- Date: Fri, 24 Jan 1997 15:41:54 -0600 From: Charlene N Simser <csimser@KSU.EDU> Subject: Re: Check-in of annual cumulations On Fri, 24 Jan 1997, David Howard wrote: > I would like to know how other libraries check-in annual cumulations. If > there is a MARC record for the individual issues (monthly, quarterly, etc.) > and another MARC record for the annual cumulation of the same title, do you > have both records in your database or have you chosen to have only one > record. We are grappling with the same questions at KSU Libraries ... we have no set policy in place, and at times have used one record to check in both the individual issues and the cumulations even when there are LC and/or CONSER validated records available for both frequencies. Do other libraries have established policies? > Do some systems allow you to check-in both individual issues and annual > cumulations on the same record? We have the Gaylord Galaxy system and cannot > check-in two different frequencies on the same record. We recently migrated to the Voyager system (from Endeavor); its serial check-in module DOES allow us to check in different frequencies on the same record. ------ Charlene N. Simser Serials Cataloger KSU Libraries Kansas State University Manhattan, KS 66503 e-mail: csimser@ksu.edu (4)--------------------------- Date: Fri, 24 Jan 1997 16:31:27 -0600 From: Carolyn Shaffer <SHAFFER@JCL.LIB.KS.US> Subject: Re: Check-in of annual cumulations We have DRA and also cannot check-in two frequencies on the same record. If there is a title difference between the annual and the other frequencies, then we have two records. Otherwise the annual has to be checked in as a special issue on the same record. Carolyn Shaffer Johnson County Library Overland Park, Kan. Shaffer@jcl.lib.ks.us